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Home Conferences and meetings

Conferences and meetings management

Our meetings and conference event management services ensure your message gets heard. From large-scale conferences for thousands to smaller leadership team meetings and everything in between, we can help plan an event that turns your audience from a captive one to a captivated one.

Conference event management services that put your audience first.

With our meetings and conference event management services, we look at who the audience are, what messages need to be communicated, how the audience should feel when they leave, and the next steps to be taken.

If you have a message that needs to be heard, we look at that message as a story waiting to be told – to move the audience to what matters the most. We can engage your audience like no one else, and we always keep the end result in mind.

Sourcing the best venues, booking superb talent, incorporating meaningful activities, getting creative with content, and theming and setting the stage with production – everything from logistics to lighting; we take care of it all! And thanks to our unparalleled global network of supplier partners, we’re always local no matter where in the world your conference or meeting is taking place.

Our people create engaging, memorable conferences and meetings that go off without a hitch and deliver on your objectives.

A person stands on a circular stage under bright lights, gesturing towards a large audience. Multiple screens display graphics and text. The ceiling is decorated with circular and angular lights in a spacious venue.
People sit at a round table, engaged in discussion, with a laptop open. A large screen in the background displays 15:53 in white numbers on a colorful geometric pattern. The setting appears to be a dimly lit room with a modern design.
A colorful room with people playing on a mound of yellow balls. The backdrop features large yellow spheres and a painted cloud on a vibrant pink and blue wall. Two people are jumping into a pit filled with more yellow balls.
Three people stand at a large touchscreen table in a room with a question displayed: As the world faces increasing scarcity of resources, how can we protect global supply chains? The decor features images of dry, cracked soil and crops.
A person in an orange dress interacts with a light table, creating a sand art scene projected on a wall. The artwork depicts a swirling cosmic scene with planets and stars.
A large event space with dim lighting features a central tree adorned with red leaves. Surrounding tables are set with chairs, and there are two screens with abstract visuals on either side. The atmosphere is warm and inviting.
A large, elegant banquet hall filled with people seated at round tables, dressed in formal attire. Modern circular chandeliers hang from the ceiling. A stage is visible, with decorative purple and red lighting creating an ambient atmosphere.
A group of people sits in theater-style seats, wearing VR headsets. The room has dark curtains and warm lighting. The atmosphere suggests an immersive virtual reality experience.
Outdoor event setup by the sea with round tables covered in white cloths, each having red centerpieces. Staff in black attire arrange the tables. Rocky cliffs and palm trees are visible in the background under a clear sky.

We tackle everything from big-picture strategy to meticulous execution

Drawing on decades of experience in a wide variety of industries, our conference and events management solutions create unforgettable experiences  that capture your audience’s attention. Sourcing the best venues, booking superb talent, incorporating meaningful activities, getting creative with content, and theming and setting the stage with production – everything from logistics to lighting; we take care of it all! And thanks to our unparalleled global network of supplier partners, we’re always local no matter where in the world your conference or meeting is taking place.

Our people create engaging, memorable conferences and meetings that go off without a hitch and deliver on your objectives.

Our work speaks for itself.

View all case studies
  • UNUM team on their CSR activity

    Unum UK CSR sales conference

    Discover how BI WORLDWIDE supported Unum UK’s commitment to Corporate Social Responsibility (CSR), transforming its sales conference into an inspiring event, motivating its sales teams and achieving significant outcomes for charitable organisations globally year on year.
    Learn More

  • Welcome Break inspired employees after a gruelling peak season

    After a gruelling peak season with demanding targets, Welcome Break wanted to reward and recognise the achievements of their top-performing Site Managers. Learn how BI WORLDWIDE supported Welcome Break with a three-day incentive trip spanning three countries.
    Learn More

Thought Leadership

Learn from the best. BIW thought leaders bring you a deeper look at the business of inspiration.

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    Unforgettable events: Starting with the end for maximum impact

    Unlock the secrets to unforgettable events! Discover how starting with the end in mind can transform your event planning process. From building consensus to engaging storytelling and creating emotional connections, learn the strategies that ensure your events leave a lasting impression. Ready to write the next chapter of your event story? Dive into our latest article to find out how!

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    Boosting event ROI through delegate wellbeing: A strategic approach

    With a heightened focus towards health and wellness in general, and with rising event costs, now more than ever, event organisers recognise that prioritising delegate wellbeing is key to overall event success and maximising the return on investment.

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    Thriving events: The vital role of organiser wellbeing in success

    At BI WORLDWIDE, we understand that when our event teams thrive, so do our events. Read how we’re prioritising team wellbeing so they can create moments of inspiration and impact for our clients and their delegates.

Find out more about our other live event services

We’ll help you transform your event with solutions that deliver inspirational experiences and a lasting impact for you and your people.

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    Awards and ceremonies

    Celebrate, rejoice, and engage your people. From the classic, formal black-tie affair to themed parties and even festivals, your gala event should be unique to you. It should be designed to celebrate your moment, whether that’s a company achievement or milestone, recognition of your people’s hard work, loyalty and dedication, or a thank you to […]

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    Event management

    Let our corporate event experts help you bring your messages to life. Our dynamic team of creative event planners, managers, and producers collaborate with you to create unique business events, virtual and hybrid meetings, product launches, incentive programmes, award dinners or conferences to showcase your brand. It’s our role to understand your business, brand, objectives, budget, and event management needs – then exceed your expectations. This […]

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    Event production

    We create stories that ignite, engage, and inspire your audience. Where others might see just a meeting, we see an opportunity to tell your story. Create change within your audience. Clarify key messages. Make sure those messages are heard, understood, and acted upon. Not only that, we make it easy. We work hard to deliver […]

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    Hybrid and virtual events

    Events, meetings, and conferences virtually re-imagined through our hybrid event solutions. Research shows that there’s no substitute for the electric energy of an in-person show or event. But with the right strategy and technology, you can still create lasting impact with a virtual or hybrid gathering. Connecting live and virtual audiences for an event should […]

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    Incentive travel

    Incentive travel is the #1 way to motivate your people. Nothing motivates performance like the promise of an unforgettable experience. And we’ve got the international relationships and local staff to plan and manage trips down to the last detail. Done well, travel incentives unleash a whole new level of ambition and drive—not just among your […]

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    Live events

    Great events set the stage for shared memories. Memorable moments inspire, engage, and motivate action and inspiration can be found in many places. But live events take it to whole new level. We understand that an event should be the ultimate memorable moment. We create events that are stages for shared memories, allowing your people […]

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    Product launches

    WE’RE EXPERTS! Got your attention? Now let’s get theirs with product launch solutions that grab your audience’s attention. We are product launch experts, and we understand how much detail needs to go into a launch to ensure your product is the star of the show. After all, a successful and well-planned launch is essential in […]

The best way to get started is to get in touch!

Speak to a member of our expert team to learn more about our live event solutions.

Let’s talk